||Quality of Achievement
For Credit Courses
For Non-Credit Courses
Grade Point Average
In compiling a student’s grade point average, the following factors must also be taken
- When transfer credit is awarded, the transfer grade is not computed in the grade point
- If a student officially changes his/her program of study, an evaluation will be made
by the new department chairperson to determine whether grades and credits in courses
formerly required, but not required in the new curriculum, will be computed in the
grade point average. If a student has attempted fewer than 40 credits at Nassau Community
College, certain courses required in the former area and not required in the new area
will not be calculated in the student’s average or included as credit toward the student’s
- When a student repeats a course, both the initial grade and the repeat grade appear
on the transcript. However, only the last completion mark (A-F and UW but not including
“W”, “INC”, "S", "U", "UU" or “NA”) will be included in the grade point average.
Grades of Incomplete (“INC”) may be assigned to those students who, for some valid
reason, have not satisfied all academic requirements for the course but have a reasonable
expectation of completing the required work. While a request for an incomplete grade
should be initiated by the student, it is assigned at the discretion of the instructor.
It is the student’s responsibility to contact the instructor of the course to determine
the nature of the work required to complete the course and thus remove the grade of
Incomplete. A grade of Incomplete shall carry no immediate penalty, but grades of
Incomplete not removed by the end of the following 15-week semester will automatically
be changed to an “F.” In extenuating circumstances, the instructor may petition the
Vice President for Academic Affairs to extend the time for making up the Incomplete
A student who intends to withdraw from a course must officially withdraw using MyNCC
when available or by filing a completed Drop/Add Form with the Office of the Registrar.
During the fall and spring semesters, the need for a faculty signature on the form
is governed by the following regulations.
Before the end of the third week of classes, during the refund period, the form can
be submitted directly to the Registrar. No instructor signature is required. No grade
will appear on the transcript. (See the Student Tuition Liability/Refund Policy Section
of the catalog.)
From the beginning of the fourth week and up to the end of the ninth week of classes,
the instructor’s signature is required on the Drop/Add Form. The signature indicates
that the student has met with the instructor and discussed the withdrawal. A grade
of W will appear on the transcript. The instructor may not refuse to sign the Drop/Add
form. If the instructor is unavailable, the department chairperson may sign the form.
After the end of the ninth week of classes, the instructor’s signature is required
and the faculty member will assign a grade of W. During this period, the signature
is given only at the discretion of the instructor.
During the Summer Sessions and Mini-Sessions, the need for a faculty signature on
the form is governed by the following regulations.
During the refund period, the form can be submitted directly to the Registrar. No
instructor signature is required. No grade will appear on the transcript. (See the
Student Tuition Liability/ Refund Policy Section of the catalog.)
From the end of the refund period to a point representing approximately 60% of that
semester, the instructor’s signature is required and indicates that the student has
met with the instructor and discussed the withdrawal. A grade of W will appear on
the transcript. The instructor may not refuse to sign the Drop/Add form. If the instructor
is unavailable, the department chairperson may sign the form.
Beyond that point, the instructor’s signature is required for a withdrawal. During
this period, the signature is only given at the discretion of the instructor.
Students should file the completed Drop/Add form in person at the Office of the Registrar.
The official withdrawal date is the date that the completed form bearing the instructor’s
signature is processed and certified by the Office of the Registrar, not the date
the form is signed by the instructor. If a Drop/Add Form is not filed, a W grade can
be assigned only at the discretion of the instructor. Instructors can also assign
a grade of F if the student does not successfully complete the course. An incomplete
grade I is governed by the regulations specified in the above section.
W grades are not calculated in the grade point average, but can impact academic standing
as described in the Academic Standing section of the catalog. In case of extenuating
circumstance, such as a medical or personal emergency, a student should apply to the
Office of the Dean of Students to request that the W grade not affect academic standing.
That application should be made at the time of the withdrawal from the course(s).
As stated in the catalog section on Academic Progress Requirements for Students Placed
into Remedial/ESL Courses, students can withdraw from these courses only if they are
officially withdrawing from all courses for the semester in response to extenuating
circumstances, such as a medical or personal emergency. In such cases, students should
apply to the Office of the Dean as outlined in the above paragraph.
Before withdrawing from courses, students should consult with an advisor or a Student
Personnel Services counselor and consider the impact of the W grades on their financial aid and health insurance eligibility. Students who wish to withdraw from nine or more credits is required to obtain the
signature of a Student Personnel Services counselor.
Change of Grade
Ordinarily, all letter grades are considered permanent (“INC” is not considered a
letter grade). Changes of these grades will be made only upon the instructor’s submission
of clearly defined reason(s) or documentation which supports the justification for
such an extraordinary change. “W” grades earned via the official withdrawal procedure
will not be changed under any circumstances.
Changes of Incomplete (“INC”) grades must be processed by the end of the next regular
semester. All changes of grades (other than INC) must be processed within one year
of the end of the semester involved unless demonstrated to be a result of clerical
or computational error.
Changes of grade are initiated by the instructor issuing the appropriate Change of
Grade form under the following conditions:
- Documented computational or clerical error in recording the grade
- Removal of an Incomplete (”INC”) upon satisfactory completion of course requirement(s),
(an Incomplete must be completed by the end of the next regular semester or it will
change to an “F”)
- Reassessment of student performance (subjective evaluation) subsequent to grade issuance
- Grade changes must be approved by the department chairperson before any official record
adjustments can be made by the Office of the Registrar.